Brownstones personnel are specially trained and equipped to assist tenants find properties to rent that will meet their needs. Each agent maintains a database of properties available to rent and prospective tenants and their requirements. As properties become available, our first action is to contact prospective tenants on the database whose requirements match the property.
Typically, properties to rent become available about two months before occupancy date, so where possible it is advisable to start looking early.
Having identified prospective properties, Brownstones will arrange for you to view the property. These will be arranged at a time to suit you, which could be in evenings or week-ends, subject of course to the Landlords permission. Viewing will always be accompanied by a Brownstones representative, who will be able to provide immediate advice and answer any questions you may have.
Having selected a property, you will need to complete a written application and offer to rent. At this time any details or requirements can be agreed, including occupancy date, duration of the letting, etc. On application, a “Reservation Fee” will be required. Assuming the rental proceeds, this will be deducted from the Fees due before occupation as outlined below. It will also be refunded if the landlord declines the tenancy. It will, however, not be refunded if the tenant decides not to proceed for any reason, or if the tenancy fails to proceed due to incomplete or inaccurate information provided in the tenancy application.
Brownstones will take references on behalf of the landlord. Normally, this will include your employer, any former landlord and a character reference. In addition a credit check will be undertaken. Where a tenant is unable to meet the required income or credit checks, the tenant can have a Guarantor agree to underwrite any rent liabilities.
Rents are normally quoted on a calendar month basis. In addition, the tenant is normally responsible for Council Tax, Water Rates, Gas, Electricity and Telephone costs. Rents are payable by standing order (unless alternative arrangements are agreed in advance) to the Brownstones Client Account, monthly in advance, with the first month’s rent due before taking occupation of the premises.
A deposit is required prior to occupation. This is normally equal to about one months rent, but may vary, check with your representative. This is protected by Brownstones as required by law in a Tenancy Deposit Protection scheme until the end of the tenancy, we use the DPS to protect all our deposits, further information can be found at http://www.depositprotection.com/. The deposit is held to cover any breakages, damage, or other tenant liabilities. At the end of the tenancy Brownstones, or an independent Inventory Agent, will check the property in the presence of the tenant and assess any damages and deductions due. The deposit cannot be used by the tenant to cover rent.
A fee is due to Brownstones prior to the start of the tenancy to cover the tenant’s share of the Tenancy Agreement and legal notices, references and credits checks and check-in and check-out. Where an Independent Inventory Agent is used there may also be a fee from the Inventory agent for the check-in.